Faculty & Staff Directory Profile

Deidre J. Knox

Departments and Positions:
Agriculture and Applied Sciences, Executive Administrative Assistant - Office of the Dean
Phones:
office 601.877.6137
Credentials:
B.S., Alcorn State University, '08
M.S., Alcorn State University, '11
M.S., Alcorn State University, '13
Biography:

EDUCATION

 

Alcorn State University - Master of Science, Workforce Educational Leadership, May 2013

Alcorn State University - Master of Science, Secondary Education – Guidance Counseling, May 2011

Alcorn State University - Bachelor of Science, Child Development, May 2008

  

WORK EXPERIENCE

 

Executive Administrative Assistant

Alcorn State University

School of Agriculture, Research, Extension and Applied Sciences

Alcorn State, MS 39096

May 2008 – Present

  • Maintain a wide variety of complex, administrative records and reports and maintain files consisting of official and confidential matters.
  • Schedules and maintains the calendar of the Dean, coordinates the logistics of functions and events within the school.
  • Coordinate the Dean’s travel schedule and make lodging, airline and conference reservations and prepare travel packets.
  • Work cooperatively with the entire staff and maintain a positive working relationship.
  • Coordinates the logistics of the facilities within the School of Agriculture, Research, Extension and Applied Sciences.
  • Provides supervision, work directives and mentoring office research student employees and thoroughly review the timesheets and approval submission packets of student workers.
  • Attend and participate in meetings with upper level administrators and external stakeholders.
  • Compose and prepare Position Descriptions/Announcements, and Position Requisition forms for the Dean’s review and approval and submission to upper administration for advertisement.
  • Monitor, reconcile, and assist with fiscal administration and planning of budgets and grants and assist with management of human resources including payroll, employment, travel and purchasing.
  • Assist with the monitoring of balances on the Alcorn State University Extension Program’s budgets and grants from the Banner system.
  • Facilitates prompt and accurate communications from the Office of the Dean to students, staff and faculty, university administrators, externally-funded project officers, organization executives, the higher education communities locally, regionally, nationally and globally and others.
  • Receives and distributes the payroll checks according to the Payroll Certification forms.
  • Schedule and prepare documentation for mid-year and annual performance evaluations with personnel who receives direct supervision from the Dean of the School of Agriculture, Research, Extension and Applied Sciences (AREAS).
  • Manage and monitor purchase requisitions for the School of Agriculture, Research, Extension and Applied Sciences and assist the Dean with the approval of Banner purchase requisitions within the Banner system.
  • Receive and prepare daily mailings for distribution.
  • Provide support activities for the Dean’s office such as collaborating via the telephone by conducting local and long-distance calls, greeting visitors and answering inquiries of students, staff, faculty and external stakeholders.
  • Prepare and execute external contractual agreements.
  • Collaborate and coordinate activities with the administrators of the academic units regarding current, new and on-going academic activities.
  • Issuance, monitoring and maintaining inventory equipment and accurate listings for the Dean’s Office and the school.

 

Secretary       

Alcorn State University

School of Agriculture, Research, Extension and Applied Sciences - Extension Program

Lorman, MS 39096

March 2006 – May 2008

  • Communicate via the telephone.
  • Compose and prepare error-free letters, memorandums, reports and presentations.
  • Schedule and prepare travel arrangements.
  • Prepare and maintain travel tracking system.
  • Maintain a wide variety of complex, administrative records and reports and maintain files consisting of official and confidential matters.
  • Assist the Interim Dean/Extension Administrator with the approval process for all purchase requisitions submitted via the Banner system and keep track of them once they have been submitted.
  • Facilitates prompt and accurate communications from the Office of the Dean to the faculty, staff and students, and university administrators.
  • Assures that the Payroll Certification forms from the School of Agriculture, Research, Extension and Applied Sciences’ personnel are accurately completed, signed and promptly submitted each month.

 

Administrative Office Assistant

Alcorn State University

School of Agriculture, Research, Extension and Applied Sciences

Extension Program

Alcorn State, MS 39096

January 2004 – February 2006

  • Communicate via the telephone.
  • Compose and prepare error-free letters, memorandums, reports, and presentations.
  • Schedule and prepare travel arrangements.
  • Prepare and maintain travel tracking system.
  • Perform other clerical duties including filing, photocopying, faxing and mailing.
  • Maintain hardcopy and electronic filing system in an easily accessible and retrievable manner.
  • Data entry of travel requests, travel reimbursements, and purchase requisitions in Quicken Accounting system.  

 

 

Eligibility Worker II

Mississippi Department of Human Services

Claiborne County Office

Port Gibson, MS 39150

December 1996 – December 2003

  • Determined initial and/or continuing eligibility for Temporary Assistance for Needy Families (TANF), Food Stamps, and Medicaid accurately through effective case work management.
  • Processed fraud claims.
  • Investigated and processed IEVS, IV-D, and IV-F alerts.
  • Interfaced communication timely and accurately.
  • Communicate via the telephone.

 

Justice Court Deputy Clerk

Claiborne County Board of Supervisors

Port Gibson, MS 39150 

October 1994 – December 1996

  • Communicated via the telephone.
  • Handled financial record keeping and reconcile monthly reports.
  • Deposited departmental funds.
  • Posted records in the dockets.
  • Performed other clerical duties including filing, photocopying, faxing and mailing correspondences.

 

Secretary

Claiborne County Department of Parks and Recreation

Port Gibson, MS 39150

May 1993 – September 1994

  • Communicated via the telephone.
  • Performed data entry, light typing, photocopied office documents.
  • Prepared payroll sheets, monthly financial reports and purchase requisitions.
  • Ordered supplies and maintained inventory.

 

Purchasing Agent Assistant

Claiborne County Board of Supervisors

Port Gibson, MS 39150

October 1992 – May 1993

  • Handled financial record keeping.
  • Typed purchase orders and operated ten-key machine.
  • Received, checked, filed and retrieve purchase documents.