MISSISSIPPI BANNER USERS GROUP
CONSTITUTION AND BY-LAWS
Adopted October 25, 2000
Revised April 21, 2004
CONSTITUTION
Article I
Name and Purpose
Section 1. Name. This Association shall be called the
Mississippi Banner Users Group, Inc.
Section 2. Purpose. The purpose of this Association shall be to
promote communication and good will among all levels and sectors of higher
education in Mississippi with regard to the use of SCT Software products; to
stimulate academic and professional cooperation among the member institutions;
to consider common problems; and to pursue those matters of common interest to
the membership.
Article II
Membership and
Voting
Section 1. Membership. Membership shall be available
to those colleges and universities accredited by the Mississippi Commission on
College Accreditation, and to the Board of Trustees of State Institutions of
Higher Learning, the Mississippi Association of Independent Colleges, and the
State Board for Community and Junior Colleges.
Section 2. Voting. Each
institution, association and board holding full membership shall have one vote,
to be cast by the Board Member of each institution, association, or board. The President of the Association will cast
the deciding vote in case of a tie.
Article III
Organization
Section 1. Officers. The officers of the Association shall be a
President, President-Elect, Secretary, and a Treasurer. They shall be chosen at the November
meeting. There shall be no more than
one officer from any given Institution at any given time. The term of office shall be for one year,
beginning at the close of the Annual Conference. Officers may serve in the same office for consecutive terms if so
elected.
Officers
of the Association shall serve without pay, but shall be reimbursed for
expenses incurred in the dispatch of their duties, including expenses for
office supplies, and miscellaneous expenses as approved by the Board of
Directors. Expenses incurred by the officers in attending regular meetings of
the Association will not be eligible for reimbursement.
Section 2. Executive Committee. There shall be an Executive Committee
composed of the President, President-Elect, Secretary and Treasurer.
Section 3. Board of Directors. There shall be a Board of Directors composed
of the Executive Committee, one designee of each full member institution,
association, or board and the immediate past president. The Past-President will serve on the Board
of Directors for one year immediately following year of service as
President. In the case of any vacancy
on the Executive Committee, the Board of Directors shall elect a successor to
hold office.
Article IV
Duties
Section 1. Officers. The duties of the officers shall be such as
usually appertain to such offices.
President
The
President shall preside at all meetings of the Association, appoint all special
committees, call special meetings as deemed necessary, and cast the deciding vote
during Executive Committee meetings in the case of a tie vote. The President shall be responsible for
providing the program for each regular meeting. The President of the Association shall be an ex-officio member of
all committees and shall perform all other duties as parliamentary protocol
dictates.
President-Elect
President-Elect
shall assist and preside in the absence of the President. The President-Elect shall develop and
maintain a current roster of all members of the Association, including name,
institution unit, address, e-mail address, and telephone number of each. The President-Elect shall be responsible for
notifying each member of the time and place of each meeting. In addition, the President-Elect shall carry
out any other duties as directed by the President.
Treasurer
The Treasurer shall receive and maintain all receipts and records of
financial transactions of the Association, collect and disburse all Association
funds and keep an accurate record of same, and shall present a current
financial statement to the membership at each meeting of the Association. The
Treasurer shall pay out no money except on the authorization of the President
or Board of Directors.
Secretary
The
Secretary shall record the minutes of all Association meetings and maintain
custody of the other correspondence and Association records, excluding current
financial statements. The Secretary
shall also maintain a library of specifications, reference materials, and
seminar and course materials and make them available for reference by the
membership. The Secretary shall make
available, at all regular Association meetings, the minutes of the previous
meeting and list of committee membership assignments.
Past-President
The immediate Past-President shall
assist the President in any duties assigned by the President. The Past-President shall also serve as the
Historian for the Association.
The purpose of the Conference
Committee is to coordinate and assemble all the speakers, functions, and
activities which comprise an annual convention.
Section 2. Executive Committee. The Executive Committee will perform those
duties necessary for conducting the day-to-day responsibilities of the
Association.
Section 3. Board of Directors. The Board of Directors will prepare business
for the Association, set the time and place of the annual meeting, call special
meetings, and act for the Association in recess. Acts of the Board of Directors will always be subject to the approval
of the Association.
Article V
Meetings
There
shall be a regular annual meeting held as may be determined by the Board of
Directors and such other meetings as the Board of Directors may see fit to call
or as the Association may direct. A
majority of the members shall constitute a quorum.
Article VI
Membership Fee
To
attain and to hold full membership each institution, association or board shall
pay an annual fee, the amount of the fee to be fixed in the By-Laws.
Article VII
Annual Conference
The Board of Directors shall solicit presentations from
facilities in the state which are capable of accommodating the needs of the
annual conference. The Board will
select the best proposals for the next year’s conference. Each school’s board member will email the
choices to all members at their respective school. Each member will then vote for their choice location.
The Board of Directors
will select a person from the school closest to the selected location to serve
as chairman of the Conference Committee.
This person can be either the current board member or another designated
individual from the institution. The
Conference Chairman will be the liaison between MBUG and the host facility,
responsible for coordinating arrangements and other details as necessary.
Article VIII
Amendments
The
Constitution may be amended at any Board of Directors meeting of the
Association by a two-thirds majority of official representatives present and
voting.
Article IX
Dissolution
Dissolution,
if desired, will be conducted in accordance with Mississippi Code Sections
79-11-335, et. seq.
BY-LAWS
Annual
dues for membership are $100.00 per institution.
Conference
fees will be separate from annual fees and will be charged per individual. Non-members will be invited to attend any
conference at a higher, non-member fee.
Annual dues will be used for operation costs, mail-outs, conference
start up costs, board meetings, and travel if needed. Invoices for annual dues will be based on calendar year and sent
to Board of Director at each institution.
The
By-Laws of the Association may be amended or new By-Laws adopted at any regular
or called meeting of the Association by a majority of official representatives
present and voting, provided always that a quorum of the membership is present
at such meetings.