PRINTING SERVICES AND WALK-IN SHIPPING AND PRINTING CENTER POLICIES AND PROCEDURES 

PURPOSE   

Printing Services provides professional printing, duplicating, graphics and binding services to the university community and is located on the first floor of the Walter Washington Administration and Classroom Building. The walk-in Printing and Shipping Center is located on the first floor of the James L. Bolden Student Union, which features UPS shipping services to all segments of the university. Printing Services strives to meet the needs of our customers with an unsurpassed standard of excellence.

 

POLICIES 

All printing and duplicating material, excluding office duplicating, must be processed by completing the ASU Printing Services Order Requisition form. Once completed, the form can be submitted electronically or printed and brought to the Printing Services offices.

 

LEAD TIME 

The time required to complete a printing request depends on the complexity and volume of the job.  The lead time on small quantities or jobs that require simple copying or printing (example: 200 copies of 1-6 page programs) is 1 to 2 days.  A total of 2 to 5 days is required for larger quantities or more complicated jobs that require bindery and finishing (example: 200+ copies of 8+ page programs).

Please note that lead time is only required for the services listed above. 

 

PERSONAL COPIES 

Personal copies can be made in Printing Services and the walk-in Printing and Shipping Center.

 

CONFIDENTIAL MATERIALS 

Confidential materials will be treated as requested by the department.

 

MARKETING BRAND STANDARDS  

In accordance with the University’s Graphic Identity Program, all units are to use ASU Identity Standards to show proper affiliation with the University. There are no exceptions to this requirement. To locate information, please visit website at: www.alcorn.edu, University Relations, Identity Standards.

  

COPYRIGHT AND OTHER RESTRICTIONS 

The copyright law of the United States governs the reproduction of photocopies of copyrighted material.

 

WALK-IN PRINTING AND SHIPPING CENTER PROCEDURES  

The center is located on the first floor of the James L. Bolden Student Union building.

  

PROCEDURES FOR STUDENTS ONLY 

  • Computers for student use are connected to the print management system by use of Gold Card. This system assigns a price per print, tracks the credit available for each student, and automatically debits the correct amount from a student’s account once a document is printed.
  • Students are allocated $2.50 per semester for the first 50 black and white prints at the end of registration. The allocation is added to the accounts of registered students.
  • A processing delay for students who register after the first day of classes may apply.
  • Money does not roll over.
  • Students may add additional funds to their printing accounts.
  • Data must be saved on a flash drive.
  • Log out of account when finished.   Personnel are not responsible for student’s account and credits will not be refunded in these situations.
  • Credits will only be given for printer malfunctions such as paper jams, smeared toner, streaked printouts, etc.
  • Credits will not be given for user errors or unwanted printouts. Cash will not be given as a refund.  A non-student fault Print/Copier Permission Slip will be available to print at the Gold Card office in the Walter Washington Administration Classroom Building, Room 103.

 

PROCEDURES FOR STUDENTS, FACULTY AND STAFF 

  • Alcorn operates as an authorized shipper through UPS.
  • Express (next day to many areas and includes a tracking number), Priority, First Class, and Media Mail services are available.
  • Faculty, staff and students can drop off packages for UPS 1 p.m. pick-up.
  • Print shipping labels from the computer or do everything at the center.
  • Assistance will be provided if needed by Center Staff.

 

PROCEDURES FOR PRINTING SERVICES  

Printing Services are located on the first floor of the Walter Washington Administration/ Classroom Building

The procedures for Printing Services are as follows: 

  • Originals should be in black print on white paper and unstapled. Originals submitted on color paper do not reproduce well.
  • Attach file to a transmitted email if document is pre-designed. Even though most software applications are accepted, a PDF file is preferred, whenever possible, to prevent fonts and document from changing from their original state.
  • Copying can be done on a walk-in type basis if the following criteria are met: the material to be printed is camera ready and the printed size is 8 ½” x 11”, 8 ½” x 14”, 11” x 17” or 13” x 19.”

Printing Services uses offset-presses and high-speed copy machines as the primary method of reproduction. Available services include: 

  • Business Cards
  • Letterheads (Stationery)
  • Envelopes (Plain and Window)
  • Flyers
  • Programs
  • Brochures
  • Newsletters (11” x 17”)
  • Booklets
  • Certificates
  • Carbon Forms (2, 3, 4, 5 and 6 Parts)
  • Posters (11” x 17” up to 13” x 19”)
  • Window Clings (12 x 18)
  • Wide Format Banners
  • Laminating
  • Invitations
  • Note Pads
  • Classroom Handouts
  • Color Printing
  • Black and White Copying and Printing

There is an additional charge for different grades of paper. Folding and cutting services are available.

The hours of operation are on Monday through Thursday from 8 a.m. until 5 p.m. and on Friday from 8 a.m. until 4 p.m.

 

RETURN TO ALL AUXILIARIES POLICIES & PROCEDURES