Fire/EMS/Safety Policies AND Procedures
PURPOSE AND SCOPE
Alcorn State University Fire/EMS/Safety Department standard operation
procedures are intended to establish guidelines and practices that should be
- create a safe
- prevent injury to
faculty, staff, students or visitors.
- encourage safe
practices and establish safe working and living habits throughout the
- Reduce the risk
of fire and to reduce costs through fire and accident prevention & injury
assistance in solving specific fire protection and safety problems.
- Provide support
during general emergency responses.
- Describe the
roles and responsibilities of the department in regards to protecting lives and
property through effective use of University and community resources.
document includes general policies and procedures that are in place at the
University to ensure that the University is both proactive in preventing
emergencies and crises and is responsive in the event that an emergency or
crisis should occur at the University. It is the intent of the University to
ensure that its students, faculty, staff and employees enjoy a safe and healthy
DUTIES AND RESPONSIBILITIES
Director of Environmental Health and Safety and the department staff shall be
responsible for the following:
- To make periodic inspections of all University facilities,
fire protection, Basic EMS protection and safety equipment.
- To encourage and assist in fire prevention, safety education
and training efforts.
- To develop, review and approve specifications for the
purchase of new fire protection and safety equipment and EMS equipment.
- To assist in the development of appropriate fire protection
and safety standards and/or guides.
- To prepare recommendations for the correction of fire and
accident hazards, life safety hazards and needed changes and/or additions to
- The review plans for all new structures and remodeling of
existing structures from the standpoint of fire protection and safety and
applicable code compliance.
- To develop and administer the University fire reporting
system including the collection and review of reports and the investigation of
- To develop and administer the University EMS reporting
system including collection and review of reports related to all medical calls.
- To report and analyze campus fire and EMS statistics.
- To interpret applicable fire and safety codes, regulations
- To maintain liaison between the University, state, federal
and local authorities and other agencies and personnel concerned with fire
protection and safety.
- To act in an advisory capacity on fire protection and safety
matters as required for the guidance of the administration, faculty, staff and
- To assist administration, faculty and staff in the management
and disposal of hazardous chemicals or materials in accordance with established
- To be in responsible charge of all incidents caused by fire
or hazardous materials until relieved by higher authority.
- To perform firefighting as necessary and to fulfill
University obligations under mutual aid agreements with city and county
Emergency Response Team shall support the University’s Emergency Management
Plan and team membership function.
The University emergency management team consists of two major elements:the Emergency Management Team (EMT) which is the Planning Team andthe Emergency Operations Team (EOT) which is the Emergency Response
head and/or supervisor shall be responsible for the following:
- To maintain a safe work environment for his/her employees or
- To perform frequent general inspection of all safety
equipment within his/her responsibility.
- To train new employees in safe working procedures and habits
and evaluate the safety performance of his or her staff.
- To instruct all employees of the location and use of all
fire protection and safety equipment in their area including the automatic
external defibrillator (AED) if applicable and in proper emergency reporting
- Promptly report employee or student injuries requiring
medical attention by calling Dispatch at (601) 877-3000 for EMS assistance.
- Promptly report to the Director of Environmental Health and
Safety any non-vehicular accidents resulting in property damage or serious or
- Assist in any investigations by the EHS department and/or
any state, local or federal agency.
- Inform all employees of potential hazards involved with
shall be responsible for the following:
- To report any unsafe or hazardous condition to his/her
supervisor or to the EHS department as soon as possible.
- To know the location and proper use of all safety equipment
in their immediate work area.
- To report all work related injuries to their immediate
- To acquire proper medical attention for employee or student
- To know and comply with safety guidelines, regulations and
- To obey directions by EHS department or any other emergency
personnel during all emergency conditions.
University will respond to an emergency situation in a safe, effective and
timely manner. University personnel and equipment will be utilized to
accomplish the following priorities:
- Priority 1: Life Safety
- Priority 2: Property Conservation
- Priority 3: Incident Stabilization
EMERGENCY MANAGEMENT PLAN
Alcorn State University’s emergency
management plan can be accessed at www.alcorn.edu. Each plan has a description of the fire
alarm, if equipped, and any fire suppression systems in University buildings.
In the event evacuation is required
occupants should leave the building via the nearest stairwell, and gather at
the designated assembly point established in the University’s plan. At the
assembly point, supervisors will account for all personnel and notify the
Campus Dispatcher if any personnel are missing.
During an emergency, students and
visitors who may not be familiar with this plan must be informed of the
requirement to evacuate. Special attention should also be given to any persons
with disabilities, especially visitors or those who are unfamiliar with the
TYPES OF EMERGENCIES/LEVELS
to provide warnings and a comprehensive means to disseminate information,
emergency situations will be assigned a condition by level numbers. Condition
level numbers will be disseminated via University Blackboard, email, text
messages, telephone, voice message and social media, if applicable. Emergency
conditions increase as the risk of the threat increases. The responses are as
- Level 1 -
A minor incident is defined as a local event with limited impact, which
does not affect the overall functional capability of the University. Planning
and response are carried out at a limited local level. The Emergency Management
Plan would not be activated; however, protective measures and essential
personnel will be called in as needed. Examples include: a trash can fire in a
classroom, fumes coming from a chemistry lab or a vehicle on fire.
- Level 2 - Elevated
An emergency is defined as a serious event that significantly disrupts
one or more operations of the University. Multiple University resources are
involved. The Emergency Response Plan would be implemented to the extent
necessary. Essential personnel
will remain present on campus and/or called in until relieved by management.
Examples include a building fire, people trapped in an elevator or an explosion
in a lab or maintenance shop.
- Level 3 - High/Severe
A disaster is defined as a very serious event that seriously impairs or
halts the operations of the University. The Emergency Management Plan is fully
implemented. There is an immediate response to call in personnel who will
remain present on campus until relieved by University administration. Examples
include: a tornado hitting the main campus area, a gunman or shooting on campus
or a bomb threat.
The following chart
illustrates the scope and levels of the Fire/EMS/Safety Department’s emergency
Level – 1
Level – 2
Level – 3
Minimal and localized. Most
University activities not impacted.
Significant. University activities
localized and shut down
Very significant. University activities shut down for a
period of time.
Faculty, Staff and
Site-specific localized impact.
Site-specific or general impact with
possible disruptions. Injuries possible.
General impact with probable
disruptions. Injuries and possibly fatalities are a serious concern.
None expected or limited local
Local, regional and possible national
Public & Government
Potential exists for an embarrassing
situation. Government agencies may investigate prevention/response/recovery
Potential exists for an embarrassing
situation and government investigations or hearings.
Emergency Operation Team
Limited or none
Emergency Management Team
Consulted as needed.
Consulted regularly and actively
FIRE EMERGENCY RESPONSE
members are seen as leaders by students and their staff and should be prepared
to direct their students to assembly areas in the event of an emergency. Every
member of the faculty and staff should be familiar with applicable emergency
plans and familiarize themselves with emergency procedures and evacuation
routes. Faculty and staff must be prepared to assess situations quickly but
thoroughly, and use common sense in determining a course of action.
faculty and staff are responsible for emergency preparedness planning for their
own work areas and securing their work areas in the event of an emergency. Work
areas need to be secured in advance of certain weather systems (hurricanes,
If you discover a fire, follow these instructions:
- Alert people in the area of the need to evacuate.
- Activate the nearest fire alarm.
- Exit the building.
Campus Dispatcher at
If a fire alarm in a building is sounding or if you receive
notification of a fire emergency, follow these instructions:
- Feel the door or doorknob to the hallway
with the back of your hand. If it feels hot, do not open it because the fire
may be on the other side of the door. If you are trapped, put a cloth or towel
under the door to help prevent the entry of smoke. Dial (601) 877-3000 and tell
the campus dispatcher your location and telephone extension and the fact that you
are trapped in the room and need rescue. Stay on the phone until instructed
- If the door is not hot, open it slowly. If
the hallway is clear of smoke, walk to the nearest fire exit and evacuate via
the nearest stairwell to the street/grade level exit.
- Close doors behind you.
- Do not attempt to use elevators. Elevators
are tied to the fire detection system and are not available to occupants once
the alarm sounds.
- Assemble at the area designated for your
department and remain there until instructed.
Small fires can be extinguished without evacuation, but you must
constantly evaluate and be ready to evacuate if the fire cannot be controlled.
Never enter a smoke-filled room.
If you determine that it is appropriate to use a fire
extinguisher, remember this simple acronym, PASS:
- Pull the pin.
- Aim the nozzle.
- Squeeze the handle.
- Sweep from side to side at the base of the fire.
Use a fire
extinguisher in these situations:
when you are trained to do so.
when there is a fully charged and large enough fire extinguisher
to extinguish the fire.
you have a clear evacuation path behind you (in case the fire cannot be
when small fires that have not spread to other materials need to be
If any conditions
that might prevent the use of fire extinguishers are present, evacuate
immediately. Such conditions may include:
- If the fire is spreading too quickly.
- If the fire could block your only exit.
- If the type and size of fire extinguisher
- If you do not know how to use a fire
- If the fire is too large.
- If the heat and smoke prevents you from
being within 10 to 15 feet of the fire.
- If it is necessary to crawl on
the floor due to decreased visibility and excessive heat and smoke.
the policies regarding fire extinguishers:
- Fire extinguishers
shall be inspected periodically and be replaced if damaged or depleted.
- The name
plate shall be legible and facing outward.
extinguishers shall be fully charged and the needle in the green zone.
- Fire extinguishers
shall be in good working conditions with no corrosion and leakage.
fire extinguisher shall be in a designated place and clearly visible.
one should block visibility or access to a fire extinguisher with
equipment, clothing or other objects.
FIRE PREVENTION, PUBLIC EDUCATION
AND FIRE SAFETY INSPECTIONS
The Alcorn State University Fire Department
is responsible for minimizing the possibility of fines by promoting fire safety
wherever possible. To do so, we perform monthly fire code and Occupational
Safety and Health Administration (OSHA) inspections on our entire campus. We
also perform design projects and advise students, faculty and staff on fire
code compliance and general safety issues.
To promote fire safety, the Fire
Department educates Residence Hall Directors, students, faculty and staff on
such topics as fire prevention, fire safety, fire extinguisher training, fire
code compliance and Cardiopulmonary Resuscitation (CPR) Training.
Anyone interested in training or
retaining a speaker for an event is encouraged to call the Alcorn State
University Fire/EMS Department at (601) 877-3000.
PROTECTION AND SAFETY EQUIPMENT
fire protection and safety equipment shall be installed in compliance with
applicable codes and standards under the supervision of the Director of
Environmental Health and Safety or designee and shall have his or her approval
before being placed into use.
fire protection or safety equipment shall be moved or relocated without the
knowledge and permission of the Environmental Health and Safety
Department. All such work shall be
performed only by Facilities Management or contractors approved by the EHS
fire or smoke detectors and other automatic fire protection devices shall not
be blocked or painted. Any such
items so damaged will be replaced.
personal protective equipment issued to an employee must be returned to the
appropriate supervisor upon resignation or termination.
waste is defined by the U.S. Environmental Protection Agency (EPA) and the
Mississippi Department of Environmental Quality (DEQ) as any material that may
pose a substantial or potential hazard. The Environmental Health and Safety Department
of the University maintains a hazardous waste procedure; however, this Fire/EMS/Safety
Department procedure can be used as a tool in protecting laboratory employees
while they are in the workplace handling, categorizing or storing hazardous
chemicals. In addition to academic and administrative employees who spend a
significant amount of time working or teaching in a laboratory, the hazardous waste
management procedure also includes guidance for facility, security and office
staff personnel whose duties may necessitate contact with hazardous waste
HAZARDOUS WASTE MANAGEMENT
The Alcorn State University (ASU) Laboratory Professor or
designee is responsible for declaring chemical waste as “Unwanted.”
The Director of EHS or designee must within 4 days of the
declaration [per 40 CFR 260 Subpart K] determine if the waste should be
classified as hazardous or usable in another department or process. If declared
as Hazardous Waste, it must be properly identified, classified, packaged for
transportation and shipped to an approved disposal facility.
The Director of EHS or designee is responsible for auditing
the hazardous waste process.
The Director of EHS or designee is responsible for ensuring
that required or needed sampling is conducted, and relevant records are
maintained. He or she is also responsible for providing general oversight and
guidance as needed to ensure that hazardous waste throughout the University
campus is managed and maintained in compliance with applicable laws and
regulations and this procedure.
The Director of EHS or designee is responsible for
assisting other individuals and departments at the University with hazardous
waste concerns by providing competent and qualified guidance as needed for
compliant and safe handling of hazardous materials.
Emergency Response Plan has additional information as well as supplemental guidelines and checklists to
support the Emergency Response Plan.
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