GOLD CARD POLICIES AND PROCEDURES
Gold Card is the official identification card for all faculty, staff and
students of Alcorn State University. The student must be completely
registered in order to obtain a card. Students, faculty and staff must
have their Gold Card with them at all times. In addition, the card must
be presented upon request by University authorities. Unauthorized use by a
party other than the individual pictured on the card warrants confiscation and possible
disciplinary action by the University.
University’s Gold Card is multi-functional. This technologically advanced card
will provide photo identification, access control and cashless payments at the
bookstore. The Money Network® Enabled Discover® Prepaid Campus ID Card enables
students to receive access and manage their student aid funds with a prepaid
account integrated with the Gold Card. This card can be used everywhere
Discover is accepted worldwide at ATMs, stores, online and more.
Students must sign up to
receive their remaining financial aid credit on the Gold Card by completing the
consent form as follows:
Go to Alcorn State University Homepage (www.alcorn.edu).
Click on Banner Online Services.
Click on Enter Secure Area.
Enter User ID & 6 digit pin number.
Click on Student Services & Financial Aid.
Click on Registration.
Click on Consent Form.
Gold Card can be used in different formalities on and off campus and serves as
the student’s passport for:
- Athletic events. All full-time registered students can
attend athletic events.
- Meal privileges. The Gold Card can be used by all
registered students who have a meal plan with the University.
- Identification. Use Your ASU Gold Card as your ID when
asked by any University official.
- Library. Use your ASU Gold Card to check out books or
to use reference materials in the library.
- Gold Card Accounts. Your ASU Gold Card can be used to
make purchases at on and off campus locations.
- Bookstore. Use your ASU Gold Card to purchase your
text books and game day paraphernalia at Barnes and Noble Bookstore.
students, privileges are assigned each semester/summer session and are valid
from the first day of the semester, until the last day of the semester/summer
session. In the event a student’s card is lost, stolen or misplaced, he or she
must pay the full price for on-campus functions/meals. A Gold Card is not made
active until a student has completed registration. New students are required to
present a photo ID before receiving a Gold Card.
Here are guidelines for the care of the Gold Card:
- Protect card from physical abuse.
- Carry Gold Card in a protective cover such as a
- Do not use Gold Card as a tool or punch holes in it.
- Do not give Gold Card to someone else to use.
- Do not try to alter the Gold Card. A fine and judicial
charge may apply.
- Do not place Gold Card on stereos, microwaves or next
to other credit cards.
- Avoid running Gold Card through a washer or dryer.
GOLD CARD DEBIT ACCOUNT
Students may open a debit card
account by making a deposit to their account at the cashier’s window of the
Office of Business Affairs. The debit account allows the student to
purchase merchandise at selected on and off campus merchants. Student may add
$5.00 to $1,000 from financial aid funds. Students may add financial aid only 2
times through this method at the cashier’s window. All funds except financial
aid can be added at any time with no limited amount.
Deposits can be made via cash, cashier’s check or
scholarship recipients’ book allowances are not automatically deposited to the
debit card account. Please make a request at the cashier’s window to deposit
these funds at the time of registration. Funds are automatically carried over
to the next semester/summer session unless a refund has been requested.
The amount of money in the student’s
flex account depends on the type of meal plan chosen. Student may not change meal plans after
registration is complete. The meal plans for the fall and spring semesters are
- 19 meals per week
entitle the student to 25 flex dollars per semester.
- 15 meals per week
entitle the student to 100 flex dollars per semester.
- 10 meals per week
entitle the student to 275 flex dollars per semester.
- 7 meals per week
entitle the student to 400 flex dollars per semester.
If the student exceeds his or
her total meals per week, he or she has the option to use their flex dollars to
pay for that particular meal. Flex dollars are nonrefundable.
The meal plans for the summer
sessions are as follows:
- 19 meals per week
with no flex dollars
- 15 meals per week
with no flex dollars
GOLD CARD REFUNDS
Refund requests can be made at the cashier’s
window until 2 weeks before the semester ends/one week before summer session
ends. In the event a student withdraws or is dismissed from the
university, the university agrees to refund the student the unspent amount
($1.00 or above) provided certain requirements have been met.
Students may request a refund from the Gold Card at the end of the
semester by completing the GoldCard Refund Request form and
submitting it to the Gold Card Office.
Refunds are processed when:
- Proof of withdrawal or dismissal has been provided.
- Proof has been provided that the student’s account
reflects a $0.00 balance.
- The account has been inactive for one year ($10.00 or
Refunds will be forwarded to the last known
LOST, STOLEN, MISPLACED, AND DAMAGED CARDS
It is the student’s responsibility to report lost, stolen, misplaced or damaged
cards to the Gold Card Office, (601) 877-6150, Campus Police, (601) 877-3000
and Money Network (800)822-4283 (if applicable) immediately in order to suspend
privileges. It is the student’s responsibility to purchase another card
at the cashier’s window for $25.00 if the card is lost, stolen, misplaced or
DISCRETIONARY SPENDING PROGRAM
ASU Gold Card is now more than the official University identification card for
students and employees. It is also a discretionary spending program that allows
participants to purchase goods and services from on-campus and off-campus
MERCHANT’S RESPONSIBILITIES FOR GOLD CARD
Merchants are required to verify the customer’s ID when making a purchase and
deduct the amount of the purchase from the customer’s account by scanning the
customer’s ASU Gold Card through the VeriFone terminal. Merchants shall
verify that the student, faculty or staff member has his or her own ID
card. All revenues due to the merchants will be computed on the dollar
amount scanned through the VeriFone terminal. Merchants shall not allow ID
card holders to receive cash back for any reason or charge a fee for using the
ASU Gold Card at the merchant’s place of business as a method of payment. ASU
and the merchant will be notified of this violation and shall be subject to
revoked privileges or immediate termination. Any individual requesting a
refund for a purchase that was paid for with the ASU Gold Card must have the
entire amount credited to the Gold Card holder’s account. The University
encourages any merchant who sells alcohol and tobacco to adhere to the
regulatory laws of the state of Mississippi.
shall verify by visual inspection that the person in possession of the Gold
Card is the person pictured in the photo on the card prior to accepting a Gold
Card payment. Merchants shall acknowledge and agree that ASU will not be
liable for payment to merchants for any Gold Card transactions consummated by
merchants on a lost or stolen Gold Card, with it being expressly acknowledged
and agreed by merchants that merchants shall be solely responsible for
verifying the validity of any Gold Card presented to merchants in payment for
merchant’s goods or services.
are required to issue a receipt to Gold Card customers at the time the
cardholder initiates a transaction with the merchants, which shall include the
amount, account number, date of the purchase and the merchant’s location and
identity of purchase.
The merchants agrees to pay ASU 5 percent
of gross sales made with the Gold Card (less sales tax) verified on the monthly
computer-generated printouts supplied to merchants by ASU. Merchants shall
remit all applicable sales taxes to the state of Mississippi. Merchants also
shall be in compliance with all federal, state and local codes. Merchants shall
comply with all governmental health codes regarding services performed under
this agreement. Merchants shall provide proof of possession of all state
and local licenses and permits necessary to conduct business.
will furnish merchants with detailed monthly reports indicating gross sales and
customer counts. ASU will remit to merchants on a weekly basis all monies
due, less the 5%. ASU will process payment no later than 7 days after merchant
provides the ASU Gold Card Program with a written statement documenting the
valid ASU Gold Card transactions attributed to merchant’s
sales. Notwithstanding the foregoing, ASU shall not be responsible or
obligated to pay merchants for any Gold Card transactions which are prohibited
hereunder or which are processed by merchants on a stolen or invalid Gold Card.
Merchants shall indemnify and save
and hold harmless ASU, the State of Mississippi, Institutions of Higher
Learning, officers, agents, and employees from and against any claims of loss,
liability, injury, or damage to persons or property resulting from use of the
ASU Gold Card on merchants’ premises. Indemnification shall include expenses,
including but not limited to reasonable attorney fees, for injury, death, loss
or damage of whatever nature to any person, property or any other claims by
merchants or officers, employees, agents, customers, licensees, invites or any
other person, form or corporation resulting from the use of and participation
in the Gold Card Program.
shall indemnify and save and hold merchants harmless from and against any
claims of loss, liability, injury or damage resulting from ASU’s administration
of the ASU Gold Card Program. Indemnification to include but not limited
to reasonable attorney’s fees for injury, loss or damage of whatever nature to
any person, property or any other claims by users of the ASU Gold Card against
If at any time the Gold Card
equipment at merchant’s location indicates an off-line status or otherwise is
inoperable, merchants shall notify the Gold Card Administrator at (601)
877-6150. If merchants continue to accept Gold Card payments while in an
“off-line” mode, the University shall not make payment for any transaction that
is later denied by the Gold Card Program due to insufficient funds or because
the card was invalid. In no event shall ASU be liable for any losses,
damages, claims, costs or expenses suffered or incurred by merchants due to
failure of the Gold Card equipment or verification system to operate properly.
Merchants will install a VX 570
terminal and printer (if not already in use) for the purpose of validating each
transaction using the ASU Gold Card. Merchants are responsible for
securing the VeriFone terminal and any loss or damage to the terminal will be
at the merchant’s expense. All telephone charges and installation fees
will be at the expense of the merchants.
Merchants shall not advertise any
connection with ASU, Board of Trustees of Institutions of Higher Learning or
use ASU’s name, symbol or any other identifying marks or property nor make any
representations, either expressed or implied, as to ASU’s promotion or
endorsement of merchants or merchants’ businesses unless it has received
written permission from ASU.
This merchant agreement shall be governed by
and in accordance with laws of the State of Mississippi. Any legal action
arising pursuant to this agreement shall be brought in a court of competent
jurisdiction in the state of Mississippi. Certain Mississippi agency provisions
are as follows:
- Nondiscrimination. The parties agree to comply with
all applicable state and federal laws, rules, and regulations governing equal
employment opportunity, immigration and nondiscrimination, including the Americans
with Disabilities Act and Affirmative Action.
- Conflict of Interest. This agreement is subject to Section
25-4-101 of the Mississippi Code Annotated, as amended. This agreement may be
cancelled if any person significantly involved in the initiating, negotiating,
securing, drafting or creating of this agreement on behalf of the University is
an employee, consultant, or agent of any other party to this agreement.
- Records. Merchants shall retain all records
relating to this agreement during the agreement’s term and for an additional 5 years. Further, such records will be available
at reasonable times for inspection and audit by the University or the Auditor
General of the State of Mississippi during the term of this agreement and for 5
years thereafter. The records, if requested, shall be provided at Alcorn State
University in Lorman, Mississippi.
- Failure of Legislature to Appropriate. If the University’s performance
under the agreement depends upon the appropriation of funds by the Mississippi
Legislature and if the Legislature fails to appropriate the funds necessary for
performance, then the University may provide written notice of this to each merchant
and cancel the agreement without further obligation of University.
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