Offices

Postal Services

The Alcorn State University Post Office (ASUPO) as a sub-contracted station of USPS sells stamps, money orders and envelopes.  Additionally, the ASUPO offers Priority, Express, Registered, Certified, Confirmation, Insured and International mailing services.

 

LOCATION

The cash window operation of the ASUPO is located in the campus mailroom on the lower level of the James L. Bolden Campus Union.

 

HOURS OF OPERATION

The hours of business are established to meet the needs and requirements of the campus community; hours are extended for special events during the academic year. The operational hours are as follows:

Monday through Thursday

8 a.m. until 5 p.m.

Friday

8 a.m. until 4 p.m.

Saturday and Sunday

CLOSED

 

FACULTY AND STAFF MAIL 

DEPARTMENTAL MAILBOXES

University Departments may purchase mailboxes for $30.00 per academic year.  Postal assignments will be located in James L. Bolden Campus Union.

Departmental boxes must be used for departmental mail only. Any personal mail addressed to a departmental box will be returned to the sender.

 

UNITED STATES POSTAL SERVICE INCOMING MAIL

All faculty and staff mail/packages sent to Alcorn State University should be addressed as follows:


Full Name of Employee                                                         

Alcorn State University

Department Name                            

1000 ASU Drive, Building Number

 Alcorn State, MS 39096-7500

Please do not use a post office box number.  

 

CAMPUS MAIL

All campus mail should be addressed as follows:               

Full Name of Employee

Department Name

 

STUDENT MAILBOX POLICIES

Residential students may purchase a mailbox for the entire academic year or by semester. All postal assignments will be issued from the Residence Life Office. 

All postal assignments will be located in the Amenities Building next door to Barnes & Noble Bookstore.

Overflow postal assignments for residential students will be located in the ASU Post Office in the James L. Bolden Campus Union.

The deadline for rental purchase is the last day to register for classes.  Any purchases after the deadline will be assessed a $15.00 late fee.

To rent a mailbox, residential students must:

      • C omplete a Mailbox Request form (available on-line or at the Residence Life Office).
      • Pay fee at cashier’s window or on-line.
      • Submit completed form and copy of receipt to the Residence Life Office.

 Assignment will be issued upon receipt of proof of payment and residential status verification.

 

ASUPO MAIL DISTRIBUTION PROCEDURES

All Amenities Building student mail/packages should be addressed as follows:

Full Name of Student 

Alcorn State University

1092 ASU Drive (Box Number)

Alcorn State, MS 39096-7500                                   

Please do not use the word “box.”

Overflow student mail/packages should be addressed as follows:

Full Name of Student

Alcorn State University

1000 ASU Drive (Assigned Box Number)

Alcorn State, MS 39096-7500

The fees are as follows:                                 

      • Rental fees: $40.00 per academic year
      • Each replacement key for mailboxes: $25.00
      • Each replacement combination code: $25.00  (Fees are subject to change)

The rules and regulations are as follows:

      • On-Campus postal assignments are privileges and not rights.
      • Mailboxes will be assigned as available, first come, first serve.
      • The fee is for any portion of an academic year (fall or spring) and is not refundable.
      • Misuse of the mailbox may result in termination of mailbox privileges.

Vendor packages other than USPS (UPS, Federal Express, DHL) should be addressed using the address given at the beginning of each semester. Packages will be delivered to Facilities Management located next door to Female Honors. Students picking up packages must present appropriate ID (ASU Gold Card or driver's license).

 

HELPFUL HINTS 

To ensure ease of package pick-up, below are tips for students, faculty, staff and parents when sending, tracking, and receiving packages:

        • Double-check name, address, and the ASU zip code. Always be sure that the name is spelled correctly and is in agreement with departmental information or the student ID card.
        • Check your mailbox daily, especially if you are expecting a package.  A Package Received Notification form will be placed in your box when received.  If your package does not have a tracking number, the ASUPO is unable to track your package or verify that the specific package has arrived on our premises.
        • Please note that the ASUPO does not have the capacity to refrigerate packages.
        • Here are additional tips for mailing items:
              • Type or machine print all address information.
              • Print clearly and sharply.
              • Omit all punctuation such as periods and commas.
              • Do not overlap address characters.
              • Maintain a uniform left margin.
              • Put either the foreign country (in all capital letters) or the city, state and zip code on the bottom line.
              • Use standard two-letter state abbreviations.


The following are the standard two-letter state abbreviations: 

AK

Alaska

 

MT

Montana

AL

Alabama

 

NE

Nebraska

AZ

Arizona

 

NV

Nevada

AR

Arkansas

 

NH

New Hampshire

CA

California

 

NJ

New Jersey

CO

Colorado

 

NM

New Mexico

CT

Connecticut

 

NY

New York

DE

Delaware

 

NC

North Carolina

DC

District of Columbia

 

ND

North Dakota

FL

Florida

 

OH

Ohio

GA

Georgia

 

OK

Oklahoma

HI

Hawaii

 

OR

Oregon

ID

Idaho

 

PA

Pennsylvania

IL

Illinois

 

RI

Rhode Island

IN

Indiana

 

SC

South Carolina

IA

Iowa

 

SD

South Dakota

KS

Kansas

 

TN

Tennessee

KY

Kentucky

 

TX

Texas

LA

Louisiana

 

UT

Utah

ME

Maine

 

VT

Vermont

MD

Maryland

 

VA

Virginia

MA

Massachusetts

 

WA

Washington (state)

MI

Michigan

 

WV

West Virginia

MN

Minnesota

 

WI

Wisconsin

MS

Mississippi

 

WY

Wyoming

MO

Missouri

 

 

 

 

 

FORWARDING MAIL

If you are leaving campus for an extended period of time (to study abroad, to take a leave of absence, etc.) you should forward your mail with the ASUPO. Only first class mail and packages are forwarded.

Please create an email address for the post office. Mail forwarding forms can be filled out online. Forwards are effective until you inform the ASUPO of your return to campus.

The date you want your forwarding to begin should be formatted in MM/DD/YYYY. If your address change is permanent, your mail will be forwarded for one year through USPS.   If the change is temporary, your mail will be forwarded for four months. For changes to current forwarding address, call the ASUPO at (601) 877-6334 or send us an official United States Post Office change of address card to initiate the change.

 

UNCLAIMED MAIL

Consistent with United States Postal Service regulations, all mail or packages that are unclaimed fifteen days after delivery may be returned to sender at the discretion of the ASUPO. Our process is as follows:

·      As necessary, Postal Services’ employees will inspect the mailboxes.

      • Mail that is over ten days old will be removed from the mailboxes.
      • Removed mail will be checked into the Post Office package tracking software.
      • Mail needs to be picked up from the package pick-up window within 15 days.
      • After fifteen days, any mail not picked up from the package pick-up window will be returned to sender as unclaimed.

If there is a legitimate reason that mail or packages cannot be picked up within the 10-day period, the ASUPO must be notified. Further arrangements can then be made to handle the mail or packages. If you have any questions or problems, please let us know at the Postal Services window.

The Alcorn State University Post Office observes all University holidays.

Here is a link to the Residential Postal Services form: