The Bursar/Cashier's Office is the central processing department for all receipts of the University. All services will be in compliance with Alcorn State University and the State of Mississippi's policies and procedures along with all state and federal regulatory requirements. For questions concerning financial aid awards and posting of financial aid, please contact Alcorn State University's Financial Aid Office @ 601-877-6190. Any questions concerning registration (enrolling classes, adding additional classes, or dropping classes) should be directed to the Registrar's Office @ 601-877-6171 or 601-877-6173.
Hours of Operation
The Bursar’s Office is located on the 2nd floor of the Walter Washington Administration/Classroom Building Room 203. The hours of operation are from 8:00 a.m. to 4:00 p.m. Monday-Thursday and 8:00 a.m. to 3:00 p.m. on Fridays for all money/credit card transactions.
The Bursar/Cashier's Office is responsible for accepting and processing registration and non-resident tuition fees along with miscellaneous materials (housing fines, library fines, and etc.). In addition to fee collections, the Bursar's Office also manages:
• Student Billing
• Student Account Management
• Payment Plan
• Direct Deposits (personal checking and savings or ASU Gold Card)
• Place Money on ASU Gold Card
• Place Student Holds for Non-Payment
• Graduation Clearance
• Distribute student, faculty, and staff payroll checks
• Accept Payments via cash, check, or credit card (MC, Visa, and Discover)
• Third-Party Billing
Students should become familiar with the details of his or her account. A statement of account (student bill) will be sent to students on a quarterly basis via Banner Online Serves (www.selfserve.alcorn.edu). Log into Banner Online Services, enter secure area, student and financial services, and view summary by term.
Students are required to pay their bills on-time and in a timely manner.
Third-party billing is a process in which a student's tuition is being paid by outside resources other than financial aid such as USDA, Vocational Rehabilitation, MPACT, MDRS, and etc.
Students must submit all necessary documentation (i.e., a letter from the payee on their official letterhead, copy of
MPACT card, etc.) as well as the student's class schedule to the Bursar's Office in a timely manner before an invoice can be completed.
NOTE: If all required documentation is submitted before classes begin, an invoice will be completed and mailed by the last day of registration. The sooner you submit your information, the better the turnaround results.
Form 1098-T, is a Tuition Statement that is filed by eligible educational institutions for each student they enroll and for whom a reportable transaction is made. Insurers file this form for each individual to whom they made reimbursements or refunds of qualified tuition and related expenses.
How to retrieve your 1098-T
The 1098-T form is an informational tax document to aid taxpayers in determining whether they are able to claim a tax deduction or one of the educational tax credits.
1098-T's will be processed and available for printing on January 31st
or the last working day of January.
1. Go to www.selfserve.alcorn.edu
2. Enter your User ID and password
• User ID is your social security number or Alcorn Student ID number
• Password is your six digit birthday (if you do not change it)
3. Click on Student Services and Financial Aid
4. Click on Student Records
5. Click on Tax Notification
• Enter a tax year and print
****Students can print and view current and prior year 1098-T forms online by placing the year of interest in the appropriate box after following the steps above.
****Alcorn State University is not required to furnish a 1098-T to: non resident aliens; individuals whose qualified tuition and related expenses are waived or paid with scholarships or grants; individuals enrolled in non-credit courses; or to individuals whose calculations amount to zero.
NOTE: Alcorn State University does not provide tax or legal advice. The decision
as to whether you qualify for an education tax credit should be determined in
consultation with your personal tax advisor or the Internal Revenue Service.
When students report to campus, they must have a full award which covers the total cost of attendance, a partial award which must be accompanied by any balance due by or payment by cash, cashier's check, personal check, money order or credit card (Visa, MasterCard, or Discover) to cover the cost of attendance.)
Payments received at the Cashier’s Office by 4:00 PM CST Monday– Thursday and by 3:00 PM Friday will be part of that day’s activity. Payments can be made online through Bill + Payment Suite
until 10:30 PM CST using the following sources:
• Financial Aid (must be logged onto www.selfserve.alcorn.edu
• Credit/Debit Card and/or WebCheck (website only + a 2.75% nonrefundable
fee for credit/debit card payments)
• Combination of Financial Aid, Credit/Debit Card and/or WebCheck
• Cash (Bursar’s Office only)
• Check/Money Order (window or mail only) Third-party checks are not accepted.
Checks/Money Orders must be made Payable to Alcorn State University with the
student’s A# (Alcorn ID) written on the front.
A $50 fee will be charged if a check is returned
Checks/Money Orders can be mailed to:
Alcorn State University
1000 ASU Drive 509
Alcorn State, MS 39096
The ASU Payment is designed to help students defer payments for a given semester and broken down in two equal installments. A contract fee of $50 is required at the time of enrollment and is nonrefundable
. Generally there are two plans offered (Partial Financial Aid and Non-Financial Aid). The payment plan is available for the Fall and Spring terms. Please not that the Braves Work and Pay should not be used as a resource if a student is on the payment plan. Failure to pay the deferred balance by the due dates will result in a late fee of 5%, collection activity, holds placed on the student account and may prevent future eligibility of the payment plan. For step-by-step instructions for the Bill + Payment Suite, please click the
: Bill + Payment Suite Instructions
To view the plans available for enrollment, please click Bill + Payment Important Information
and scroll down to the heading Payment Plan
The cost of an education at Alcorn State University has been determined by maintaining such expenditures as Tuition, Room & Board, and incidentals
at the lowest possible rate constituent with satisfactory service. Tuition may be reduced in many instances by scholarship aid, student earnings, and grants-in-aid. Undergraduate Tuition & Fees 2015-2016 (12 hours and above--
Refund of Withdrawal Charges
Students who withdraw from the University in Good Standing are entitled to a refund of tuition charges according to the following schedule for Fall and Spring semesters:
• First official day of
• Between Weeks One and Two
• Between Weeks Three and Four 60%
• Between Weeks Five and
• After Week
Students who withdraw unofficially and return weeks or months later to withdraw officially and claim refunds are not entitle to them. If a student withdraws from the University and his or her account results in a credit balance, a refund will automatically be generated through the refund process.
Financial Aid Refund Process/Procedures
Financial Aid recipients should receive their financial aid overages (refunds) between the fifth and sixth week of the semester. This allows the Financial Aid office time to verify the number of credit hours in which you enrolled and attended. Financial Aid eligibility will be paid based on the actual number of fundable credit hours students are registered in at the end of the third full week of the Fall/Spring semesters.
A credit balance is the result of an overpayment on a student's account from Financial Aid. Loans, Pell Grant, SEOG, Athletic Scholarships, Academic Scholarship, and etc. Credit balance refunds will be processed when a credit actually exists on the student's account. Anticipated Financial Aid must be posted to the student's account in order for a credit to exist and for a refund to be processed.
Verification of Student Enrollment and Attendance
Alcorn State University will use the class attendance information from instructors and the Registrar's Office to determine the tracking module to the Financial Aid Office. Financial Aid will review this information to determine the amount of aid that will be released to the student's account. Students enrolled in courses that begin later in the semester will not be paid until those classes begin and attendance has been verified. Verification for classes that start later in the semester will be performed every two weeks.
In order to receive student aid funds, class attendance/participation is required to maintain student aid eligibility. Students receiving financial aid assistance must attend and participate in all classes.
Determining Student Refunds
Financial Aid will not take care of parking violations and/or student housing and academic hold payments.
After the student's account charges have been cleared, any remaining credit balances (overpayment) will be refunded to the student.
Deposit of Student Aid Refund
Students are allowed to receive their student refund three ways:
• BBPay ASU Gold Card (Discover side)
• Direct Deposit (savings and/or checking account)
• Paper Check (mailed to the student’s address on file)
Signing up for BBPay (Discover side) and/or Direct Deposit
• Go to www.selfserve.alcorn.edu
• Type in your ASU ID number and 6-digit Pin
• Select Student Services & Financial Aid
• Select Course Enrollment and Registration
• Select BBPay or Direct Deposit Consent
• After you have selected your refund option, click submit
If you need assistance determining your account number or routing number, please contact your financial institution (your bank). If you have other questions, please feel free to contact the Bursar's Office @ 601-877-2378, 601-877-6388, or 601-877-2377.
For students who have not established BBPay or Direct Deposit Consent, please make sure your mailing address is current by completing the following steps:
• Type in your ASU Student ID number and 6-digit Pin
• Select Personal Information
• Select View Address(es) and Phone(s)
To update your mailing address, please contact the Registrar's Office @ 601-877-6171, 601-877--6173, or 601-877-6174.
Please complete this process in a timely manner and not at the time of refund disbursements If you complete this information during the time of refund disbursements, your information may not get posted in time.
NOTE: Please allow 7-14 business days from the day your refund is processed to receive your refund check in the mail. For students that have direct deposit, allow 3-5 business days from the day your refund is processed to receive your refund via BBPay (Discover) or direct deposit to your checking or savings account.