Alcorn State University
Center for Information Technology Services
Standard PC Specifications
 

The Center for Information Technology Services has recently completed a review of the existing Personal Computer inventory and new PC requisitions. The result of this analysis is an awareness of the variety of equipment and components, variety of system configurations, variety of software profiles and broad range of acquisition costs. This awareness leads to an opportunity for significant improvement in this area. The CITS Leaders have worked with the DELL Sales team to develop a standard Laptop and Desktop configuration and pricing for ASU. Each of these models have a standard 3-year warranty as well.

 

Why standardize?


In a nutshell, the overall purpose of PC standardization is to save money and improve services to clients. But just exactly how will standardizing PCs achieve these two objectives? Let’s examine these two goals individually.
 

Cost savings



Saving money, via PC standardization, can be realized in the following ways:
• Reduced complexity: Having few system types to manage can greatly simplify one’s PC environment. When a problem is encountered or resolved with one PC type, the lessons learned and knowledge gained are easily transferred to other similar systems. When an organization has too many PC types, the lessons learned on one platform may not be transferable to another. By having fewer desktop and laptop models, problem-solving successes can be repeated throughout the organization.
• Reduced testing: As operating systems and applications are deployed, such as Windows XP and Office XP, having fewer PC models translates into fewer drivers to test and fewer systems to “certify” corporately.
• Reduced imaging: For organizations that prefer to deploy operating systems and applications automatically, such as through SMS or ZENworks, having fewer PC types directly correlates to having fewer PC images to manage. Over time, as service packs are released, having fewer images to update and manage can save a significant amount of time and effort.
• Better budgeting: Once a small list of PC standards is defined, priced, and multiplied by the number of clients that would qualify for each type of PC, organizations have a much more accurate capital budget. This simplifies the budgeting exercise for yearly and project-based budgets. By having a more accurate budget, funds can be (re)prioritized accordingly, which may ultimately result in moneys being available for more discretionary purchases.
• Economies of scale: Through volume purchases either for entire systems or for sub-components, you can derive better pricing for the entire organization. For example, if you managed to select one desktop for all clients, and third-party RAM prices were cheaper than those of the manufacturer, it would make sense to bulk-purchase all the necessary RAM at one time and negotiate better pricing.
 

Improved customer service



Saving money isn't the only benefit of PC standardization. Improved service is more of an intangible, but definitely worth noting.
• Demystified procurement: When purchasing PCs, having a short list of computers to choose from, combined with simple criteria for matching PCs to clients, can go a long way to streamlining the procurement process. Some organizations may even elect to have clients match their own computing profiles to available PC choices and operate in a relatively self-service environment. Regardless of the method, both clients and IT staff will find it much quicker when there are fewer options to have to choose from.
• Improved turnaround: When an individual requests a new computer, if you have a certified PC systems list and the associated costs for each system type already calculated, the time required to order and obtain product(s) can be significantly reduced.
• Improved professionalism: I've often wondered why so much effort is expended every time a “standard” PC is purchased. By adopting and adhering to formal standards, you can present a more professional image to clients. It also frees up IT staff from doing mundane things, and allows them to focus on value-add services to the organization.
 
For all future computer acquisitions, please adhere to the prescribed standards. Any exceptions to this standard must be approved by Mr. Elvin Parker.
We look forward to providing consistent and high quality service to you in the future.

Center for Information Technology Services
601-877-6182
 
 

DELL Laptop


Quote Date: 2/23/09
Date: 2/23/09 8:36:02 AM
Customer Name: ALCORN STATE UNIV
 
TOTAL QUOTE AMOUNT: $883.95
Product Subtotal: $883.95
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground
Total Number of System Groups: 1
 
 GROUP: 1  QUANTITY: 1 

SYSTEM PRICE: $883.95 

  GROUP TOTAL: $883.95 

 

 

Base Unit:  Latitude E5500, Intel Core 2 Duo T7250, 2.00GHz, 2M L2 Cache, 800MHz FSB (224-0744)
Memory:  2.0GB, DDR2-800 SDRAM, 2 DIMM for Latitude (311-8826)
Keyboard:  Internal English Keyboard Single Pointing, for Latitude Notebooks (330-1000)
Keyboard:  Documentation (English) Latitude E-Family/Mobile Precision (330-1652)
Video Card:  Intel Integrated Graphics Media Accelerator 4500MHD, Latitude E5X00 (320-6894)
Hard Drive:  80GB Hard Drive 9.5MM, 5400RPMfor Latitude E5X00 (341-7580)
Hard Drive Controller:  Single pointing touchpad for Latitude E5500 (311-8955)
Floppy Disk Drive:  15.4 inch Wide Screen WXGA LCDfor Latitude E5500 (320-6895)
Operating System:  Windows XP PRO SP3 with Windows Vista Business LicenseEnglish,Dell Latitude (420-9610)
Modem:  No Modem for Latitude E-Family (313-6507)
TBU:  US - 3-FT, 3-Pin Flat E-FamilyPower Cord for Latitude E-Family (330-0879)
TBU:  90W 3-Pin, AC Adapter for Latitude E5400/5500 (330-1970)
CD-ROM or DVD-ROM Drive:  24X CDRW/DVD for Latitude E5X00 (313-6662)
CD-ROM or DVD-ROM Drive:  Cyberlink Power DVD 8.1,with Media,Dell Latitude/Mobile Precision (420-9184)
Processor Cable:  Dell WLAN 1397 (802.11b/g) 1/2MiniCard for Latitude E/MobilePrecision (430-3085)
Factory Installed Software:  No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673)
Feature  6-Cell/54-WHr Battery for Latitude E5X00 (312-0743)
Service:  Dell Hardware Limited Warranty Plus Onsite Service Initial Year (991-5247)
Service:  Basic Support: Next Business Day Parts and Labor Onsite Response 2 Year Extended (989-5862)
Service:  Basic Support: Next Business Day Parts and Labor Onsite Response Initial Year (989-8570)
Service:  Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (991-5378)
Installation:  Standard On-Site Installation Declined (900-9987)
  Vista Premium Downgrade Relationship Notebook (310-9160)
  Intel Core 2 Duo Processor (310-8319)

 

 

DELL Desktop


Quote Date: 2/20/09
Date: 2/23/09 8:36:01 AM
Customer Name: ALCORN STATE UNIV
 
TOTAL QUOTE AMOUNT: $726.70
Product Subtotal: $726.70
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground
Total Number of System Groups: 1
 
 GROUP: 1  QUANTITY: 1 

SYSTEM PRICE: $726.70 

  GROUP TOTAL: $726.70 

 

 

Base Unit:  OptiPlex 740 Minitower, Athlon4450B (2.3GHz,512KBx2) (223-6621)
Processor:  NTFS File System,Factory Install (420-3699)
Memory:  2GB,Non-ECC,800MHz DDR2,2X1GB Dell OptiPlex 740 (311-6448)
Keyboard:  Dell USB Keyboard,No Hot Keys English,Black,Optiplex (310-8010)
Monitor:  Dell E178FP,17 Inch Flat Panel17.0 Inch Viewable Image Size OptiPlex,Precision and Latitude (320-5576)
Video Card:  Integrated NVIDIA Quadro NVS 210S Graphics,Dell OptiPlex 740 (320-5170)
Hard Drive:  80GB SATA,7200 RPM Hard Drive with Data Burst Cache,Dell OptiPlex 740 (341-3999)
Floppy Disk Drive:  No Floppy Drive with Optical Filler Panel,Dell OptiPlex 740Minitower (341-4004)
Operating System:  Windows XP PRO SP3 with Windows Vista Business LicenseEnglish,Dell Optiplex (420-9570)
Mouse:  Dell USB 2 Button Optical Mouse with Scroll,Black OptiPlex (310-9627)
TBU:  RoHS Compliant Lead Free Chassis and Motherboard,Dell OptiPlex (464-1131)
CD-ROM or DVD-ROM Drive:  48X/32X CD-RW/DVD Combo Drive Dell OptiPlex 740 Desktop and Minitower (313-5127)
CD-ROM or DVD-ROM Drive:  Cyberlink Power DVD 8.1,with Media,Dell OptiPlex/Precision (420-9179)
Speakers:  Dell AX510PA black Sound Bar for all Entry Flat Panel Displays, Dell OptiPlex/ Precision/Latitude (313-6422)
Documentation Diskette:  No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673)
Factory Installed Software:  Energy Smart Settings,Dell OptiPlex (310-8344)
Service:  Dell Hardware Limited Warranty Plus Onsite Service Initial Year (989-4277)
Service:  Dell Hardware Limited WarrantyPlus Onsite Service Extended Year(s) (989-4278)
Service:  Basic Support: Next Business Day Parts and Labor Onsite Response Initial Year (986-2980)
Service:  Basic Support: Next Business Day Parts and Labor Onsite Response 2 Year Extended (985-7372)
Installation:  Standard On-Site Installation Declined (900-9987)
  Vista Premium Downgrade Relationship Desktop (310-9161)