Roles and Responsibilities
Members are responsible for ensuring their functional area has a Critical Operations Plan and necessary resources to execute their plan. Critical Operation Plans are located on the Emergency Response Link via the University’s website. All members must be knowledgeable of overall Emergency Management Plan operations. Members must also be available during a crisis situation.
It should be noted that, for any given incident, it might not be necessary for all members of the EOT to be part of the incident stabilization and recovery effort. The Incident Commander will be responsible for notifying members of the EOT when their services are needed.
The team members are responsible for evaluation of information from various sources during an actual event and providing advisement to the Incident Commander on appropriate action requiring a decision.
Emergency Management Plan Organizational Relationship & Primary Responsibilities CHART
Cancellation of Classes for Inclement Weather
The President or designee has the authority to close the University or portions of the University, cancel classes, or alter employee’s work schedules due to an incident or unsafe weather conditions. More information can be found on the Emergency Response link on the University’s webpage.
University Relations and Information Dissemination
To ensure the accuracy and timelines of the dissemination of information in an emergency situation, the Incident Commander (IC) will provide information to the Associate Vice President for Marketing or designee who will disseminate information to the university community and to the general public. No University employee or student is authorized to speak officially on behalf of Alcorn State University in an emergency unless specifically designated to by the President. Questions regarding the emergency situation should be directed to the Associate Vice President for Marketing.
Faculty and Staff Responsibilities
Faculty members are seen as leaders by students and their staff and should be prepared to direct their students to assembly areas in the event of an emergency. Every member of the faculty and staff should be familiar with applicable emergency plans and familiarize themselves with emergency procedures and evacuation routes. Faculty and staff must be prepared to assess situations quickly but thoroughly, and use common sense in determining a course of action.
All faculty and staff are responsible for emergency preparedness planning for their own work areas and securing their work areas in the event of an emergency. Work areas need to be secured in advance of certain weather systems (hurricanes, floods, etc.).
Declaration of Emergency
The primary responsibility for monitoring emergency threats and events resides with the University Police Department. It operates on a continuous 24 hour basis and is always available to receive emergency communications from variety of official and public sources. In any type of emergency, the Shift Supervisor (supervisor in charge) should follow standard operating procedures. If the emergency warrants, he/she should communicate immediately with the police chief and follow the chain of command.
Based on information obtained from appropriate entities, the University Incident Commander (Sr. Vice President for Administration/CFO) will initially declare the level of the emergency and may activate portions or all of the Emergency Management Plan to the extent necessary to control the situation.
Upon activation, appropriate Emergency Operations Team members will be notified and should report to the designated Emergency Operations Center (EOC) as directed. The University Incident Commander shall review the circumstances of the emergency with the Emergency Operations Team and determine the appropriate response.
Should it be deemed necessary to warn the University community of an impending threat or emergency situation, the University Police Department is designated to maintain the Police Communications Center with authority to activate alert warning resources and activities. Based on the initial report, and information obtained from other appropriate entities, the University Incident Commander will declare the level of the emergency.
In a major event (typically Level 2 or 3) the University Incident Commander will summon the Emergency Operations Team (EOT) Members to report to the Emergency Operations Center (EOC) or other specific location as directed. Emergency Management Team (EMT) Members that do not serve of the Emergency Operation Team (EOT) will also be contacted and may also be present.